The PM Podcast


Project Management for Beginners and Experts

Episode 314: Project Scope Management (Free) #PMOT

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This episode is sponsored by The PM PrepCast for The PMP Exam:
The PM PrepCast for the PMP Exam

Jamal Moustafaev

Incomplete or missed requirements, omissions, ambiguous product features, lack of user involvement, unrealistic customer expectations, and the proverbial scope creep can result in cost overruns, missed deadlines, poor product quality, and can very well ruin a project.

That is why Jamal Moustafaev (http://ca.linkedin.com/in/jmoustafaev/en) wrote his new book about the topic of Project Scope Management. It is a Practical Guide to Requirements for pretty much any industry and describes how to elicit, document, and manage requirements to control project scope creep. It also explains how to manage project stakeholders to minimize the risk of an ever-growing list of user requirements.

Scope is important because every single one of our projects is launched to deliver something. And that something is defined in our scope. So Jamal and I not only look at what the state of scope management overall is and how business analysis plays into this, but we end our interview (of course!) with scope management tips and tricks for you.

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Episode 313: The Project Manager's Dirty Little Secret (Hint: It's Made by Microsoft but it's not MS Project...) (Free)

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This episode is sponsored by The PM PrepCast for The PMP Exam:
The PM PrepCast for the PMP Exam

Doug Hong

Here’s a little secret for you -- everybody does it. At one point or another during their careers, every project manager will use Microsoft Excel to manage one of their projects!

That in itself is not surprising. After all, budgets are often tight and companies may not want to invest into full blown project management software. And if they have such a software there are only a limited number of licenses available, which means many stakeholders cannot access the tool. So we project managers make due with what we have. And practically everyone has Microsoft Office.

But what is surprising is the fact that we just improvise. We will simply use Excel to the best of our often mediocre knowledge in order to somehow force a project schedule into those cells.

Well... enter Doug Hong (http://www.linkedin.com/in/doughong/en) and his series of seven free Microsoft Excel tutorials, that you can find at http://www.exceltraining101.com/excel-project-management/. In these seven short videos Doug shows you how to use MS Excel and create professional Gantt charts, work breakdown structures, checklists, pareto charts and more. All for free.

And because I liked the free approach I decided to invite Doug and ask him when and how we should use MS Excel, what Excel features we should learn about to better use it for our projects, and how we can identify the moment in our projects when Excel is really no longer the right tool and we have to upgrade to something more solid.

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Episode 312 Part 5: PMP Exam Coaching Experience with Tara Guidi (Free)

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Tara Guidi

This is a special episode of The PM PrepCast for the launch of our new PMP Exam Coaching program.

This is the final interview in our series where we focus on PMP exam coaching and it is also the third interview where a PMP exam student talks about her personal journey and experience in using a PMP exam tutor.

In this interview you will hear the story of Tara Guidi, PMP. Tara attended a condensed PMP training class and then unfortunately failed her PMP exam. Once she realized that the condensed approach wasn't for her she chose to try PMP coaching where a professional PMP coach works directly with her and a personalized training schedule.

The approach was successful. She passed her exam.

Please visit www.pm-prepcast.com/coaching for more information about our PMP exam coaching program.

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Episode 312 Part 4: PMP Exam Coaching Experience with Derek Satz (Free)

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Derek Satz

This is a special episode of The PM PrepCast for the launch of our new PMP Exam Coaching program.

This is the second of three interviews in this series, in which we focus on the coaching student. It's a lessons learned interview from the perspective of the PMP exam student who used a coach so that we can learn how a PMP Tutor helps his students to achieve success.

In this interview we welcome Derek Satz, PMP and we will be hearing about his trials and tribulations in preparing for this exam. One very notable fact about Derek is this: Derek has 11 certifications to his name and he says that the PMP certification was the most difficult one to achieve.

I asked him why he thinks that the PMP exam is so much more difficult and I read you his answer during the introduction of the interview. It's a long introduction, but worth hearing.

Please visit www.pm-prepcast.com/coaching for more information about our PMP exam coaching program.

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Episode 312 Part 3: PMP Exam Coaching Experience with Cathy Vasile (Free)

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Cathy Vasile

This is a special episode of The PM PrepCast for the launch of our new PMP Exam Coaching program.

In the first two interviews about PMP Exam Coaching, we heard from a PMP Tutor about his work and how he helps students as they are prepping for their PMP exam. Now we want to switch the focus to the students. This is the first of three interviews with PMP exam students who decided to use a coach during their exam preparation.

First off we meet Cathy Vasile, PMP. She had a hard time translating her initial training into PMP exam success. So she decided to work with a PMP coach and achieved success.

We learn about her journey from start to finish, talk about how the coach personalized the training for her needs, and why she feels that this was money well spent.

Please visit www.pm-prepcast.com/coaching for more information about our PMP exam coaching program.

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Episode 312 Part 2: How a PMP Exam Coach Helps You Overcome a Failed PMP Exam (Free)

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Dan Ryan, MBA, PMP

This is a special episode of The PM PrepCast for the launch of our new PMP Exam Coaching program.

Yes -- you read that right. We are going to tackle the issue of failing the PMP exam and I’m fully aware that you may not want to hear this. After all, if you are a PMP candidate then you are probably preparing for this exam like a madman or crazywoman so that you PASS the exam. And so it’s only natural that you are pushing the thought of failure away.

But… let’s look at this from a different angle: From the angle of lessons learned and how to proactively avoid failure.

My interview guest Dan Ryan has coached hundreds of students for the PMP exam. Many of them failed the exam before they came to him for help. He picked them up, motivated them, pointed them in the right direction and stood by their side on the road to PMP exam success.

That is what a coach does and if you want to know more about what type of coaching we offer, please visit www.pm-prepcast.com/coaching for all the details.

So listen to this interview not with fear about failing your PMP exam. But instead listen to it with the attitude of a project manager who has access to information from previous, similar projects and who uses information as lessons learned to make sure that your own project -- your own PMP exam -- does not fail.

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Episode 312 Part 1: The 7 Questions Every PMP Exam Coaching Student Asks (Free)

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Dan Ryan, MBA, PMP

This is a special episode of The PM PrepCast for the launch of our new PMP Exam Coaching program.

In this interview I introduce you to Dan Ryan, MBA, PMP. Dan is not only a certified PMP, he is also a PMP exam coach. As a PMP exam coach he works with PMP students from around the world to achieve the goal of passing the PMP exam. And he has done that hundreds of times. He successfully helped, motivated and guided his students to become PMP certified.

And he can do that for you as well because we decided that now is the right time for us to start offering personalized PMP exam coaching to you. To learn more about what type of coaching we offer, please visit www.pm-prepcast.com/coaching. That will give you all the details and introduce you to our coaches.

And please do yourself a favor and listen to this interview even if you think that you don’t need a personal coach for the PMP exam, because the 7 questions that Dan discusses are important. Everyone worries about them and Dan has the answers for you.

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Episode 312 Introduction: PMP Exam Coaching (Free)

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PMP Exam Coaching

This is a quick announcement to let you know that we are doing something different in the coming 5 days: There are 5 interviews coming your way. They are all about PMP Exam Coaching.

If you have listened to The PM Podcast for a while, then you know that the podcast here is a labor of love and my way of giving back to the project management community. My bills, my rent and my food on the other hand are all paid for by my recorded PMP exam preparation courses.

And the word “recorded” is key here because we have decided that now is the time for our company to start offering live, virtual PMP exam coaching where a live coach works one-on-one with a student to propel him or her to the PMP exam. You can find the details about this new coaching program at http://www.pmprepcast.com/coaching.

And to mark the launch of our new coaching program we are releasing 5 interviews that look at exam coaching here on the podcast. But don’t worry… these 5 interviews are not just pure infomercials for our new coaching offer. Yes, the interviews are meant to promote the program, but each of these 5 interviews is primarily focused at helping PMP exam students on their journey to the exam.

In these interviews we look at the 7 most urgent questions that every PMP exam student asks and how a coach in a would answer them. We discuss how you can pick yourself up after a failed PMP exam and how a coach can assist you here. And I also interviewed 3 students who have worked with a PMP exam coach in the past. We learn about their journey, their exam troubles and how their coach helped them get across the finish line.

In each interview, you will find tips and tricks and also recommendations for those who are currently preparing for their PMP exam.

This means that if you are currently preparing for the PMP exam (even if you know that you don’t want to use a coach) listen to these interviews to learn about problem areas that other students have faced and how they have been overcome.

And if you are not preparing for the PMP then please recommend these 5 interviews to any colleagues you may have who are currently studying for their PMP certification.

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Episode 311: PMP Exam Preparation Lessons Learned (Free)

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This episode is sponsored by The PM PrepCast for The PMP Exam:
The PM PrepCast for the PMP Exam

Jonathan Hebert, PMP

Did you know that The PM Podcast started out as (and still is) a precious hobby of mine and that I took what I learned about podcasting from this show here and created a video podcast that helps you prepare for the PMP Exam?

Of course you do! Because I talk about it all the time.

And so today we are doing a bit of a crossover between those two podcasts with this interview that features Jonathan Hebert (linkedin.com/pub/jonathan-hebert-pmp/1/247/71/en). Jonathan is not only a PMP exam student of mine, he was also the senior project manager of updating my PMP prep podcast to the most recent version.

And in this “lessons learned” interview you are going to hear him talk about his journey to becoming PMP certified from start to finish.

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Special: Sensible PM Podcast - PMI's Project Management Certifications (Free)

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This episode is sponsored by The PM PrepCast for The PMP Exam:
The PM PrepCast for the PMP Exam

Mark Phillipy

In this special episode we introduce you to Mark Phillipy who is the host of The Sensible Project Manager Podcast). Mark invited myself and Kevin Reilly to the program to discuss all eight PMI certification exams.

Here is what Mark wrote about this discussion:

The Project Management Institute (PMI) has seven certifications for project managers and one for business analysts. Cornelius Fichtner and Kevin Reilly join Mark to discuss these certifications and end up providing details about each certification.

This episode was a recording of #PMHangout 40 which was held as part of the Sensible Project Manager Hangout Community hosted on Google+ Hangouts On-Air.

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Episode 310: Conscious Software Development (Free)

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This episode is sponsored by The PM PrepCast for The PMP Exam:
The PM PrepCast for the PMP Exam

Michael Smith

In November of 2014 I was one of 21 speakers for the Conscious Software Development Telesummit (conscioussoftwaredevelopment.com). My topic was "Project Management will Make Me a Better Developer... Right?".

Now you might think that conscious software development is not for you, because you don’t really know what it means, it sounds a bit "new age" and it’s not about project management! And frankly, that’s how I felt at first as well. But then I saw that nearly half of the presenters of the telesummit had been previous guests here on the project management podcast. They were all presenting their unique view of how project management and software development can work together.

And so when Michael Smith (www.linkedin.com/in/abundantmichael) -- the organizer of the event -- asked to be a guest here for you I immediately said yes. And it turned into a great and valuable conversation for you.

We’ll begin by defining what conscious software development is, how it relates to project management as well as current world shifts, and we close with tips for how you can foster consciousness in both yourself (as a project manager) and also in your teams that very likely include software developers.

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Episode 309: The Power of Project Leadership (Free)

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This episode is sponsored by The PM PrepCast for The PMP Exam:
The PM PrepCast for the PMP Exam

Susanne Madsen

Susanne Madsen (www.susannemadsen.com) is back on the show today to talk about many of the leadership concepts she puts forward in her new book titled The Power of Project Leadership. And we have a lot of great tips for you -- all taken from the book.

Here is a quote about Susanne’s book:

Managing projects is exciting and fun. But there comes a moment in every project manager’s career when you realize that there must be more than just bringing tasks to completion. This is the moment when you realize that you want to go from project manager to project leader, which is when you have to pick up The Power of Project Leadership. Susanne Madsen’s book is an in-depth road map that shows you exactly how to re-invent yourself and go from managing your projects at the task level to leading them through vision and empowerment.

So in our interview you can look forward to hearing Susan recommend what she would like you to do differently in regards to leadership, how you can transform your leadership style, discover three of the seven keys to project leadership from the book, and as always we close the interview with a number of tips for you to implement right away.

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Episode 308: Managing Projects in the highly Creative and Dynamic Marketing Environment (Premium)

This episode is reserved for subscribers of the Premium Podcast. Learn how to subscribe to the Premium Podcast to access this interview and transcript...

This episode is sponsored by The Agile PrepCast for The PMI-ACP Exam:
The Agile PrepCast

Maria Kozlova

Are you managing projects in marketing? If yes, then… perfect. Because this interview is for you with tips and tricks and insights. And if your answer is no, then… it’s still for you!

And that’s because because marketing projects and the approaches used are not that different. Maria Kozlova (http://www.linkedin.com/pub/maria-kozlova/9/76/336) from Comindware speaks to this at the very start of the interview when she emphatically says that the ideas we talk about translate quite well.

And so even though we focus on marketing projects, by the end of the discussion you will agree that project management offers powerful capabilities of organizing how your team, department or company is working. As with any other business management solution, the methodology and the software need to be selected to best fit your specific business case and objectives like improved team performance, process transparency or financial savings.

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Episode 307: Four Ways to Build and Maintain High-Performing Teams (Free)

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Maria Kozlova

Individuals make up our project teams, and we project managers, all too often, are gauged based on what these teams can accomplish, which is why building and maintaining high-performing teams should always be a priority for you and me.

How to do this was recently described in an article titled Four Ways to Build and Maintain High-Performing Teams. And so I’m very pleased to welcome Maria Kozlova (http://www.linkedin.com/pub/maria-kozlova/9/76/336) from Comindware on the show today to discuss these four ways.

Oh… and spoiler alert… one of them is collaboration.

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Episode 306: A Project Using Building Information Modeling (Free)

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Joy GumzPam Welty

Joy Gumz Pam Welty

This interview with Joy Gumz (www.projectauditors.com) and Pam Welty (http://www.linkedin.com/pub/pam-welty/25/230/755) was recorded at the PMI Global Congress 2014 in Phoenix, Arizona.

This interview is based on the case study presentation "Managing the Devilish Details: A Case Study on Using BIM". In both the presentation and our interview Joy Gumz and Pam Welty discuss how BIM is being used during the design and construction of an office building in San Francisco, California.

We review what BIM is (according to the BIM Handbook it is "a modeling technology and associated set of processes to produce, communicate, and analyze building models"), we hear how it was used during design and construction, and we discuss why BIM was a major factor in the overwhelming success of the project.

We recommend that you watch the Bim In Action Video before listening to this interview because BIM is a very visual approach. And by spending 2 minutes to watch the video first you will have a better understanding of what BIM can do.

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