PDUs: Technical Project Management

Episode 429: Say Yes to Project Success (Free)

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KR, SN and CF
Karthik Ramamurthy, Sripriya Narayanasamy and Cornelius Fichtner

In this interview we welcome Sripriya Narayanasamy (LinkedIn Profile) and Karthik Ramamurthy (LinkedIn Profile) who are the authors of the book Say Yes to Project Success. in 52 short and entertaining chapters the book gives actionable advice to project managers on the most common issues we are faced with on pretty much every project.

This interview was recorded ad the hectic and fantastic Project Management Institute (PMI)® Global Conference 2018 in Los Angeles, California.

Here is the book's abstract

Are you under pressure to deliver? Is your life made tough by shortened schedules, tight budgets, skills gap, incomplete scope, and demanding stakeholders? Do you need help in the form of proven practical tips and techniques to help you confidently deliver project success? This book will certainly help you. What’s inside?

  • Superb set of 52 proven project success keys.
  • Unbeatable breadth of insights: 108 experts, 2000+ projects, 119 countries
  • Comprehensive solutions to the top 20 global project failure factors
  • Coverage of waterfall, hybrid and agile methodologies in 54 industries
  • Extensive discussions on soft skills, leadership and communication
  • Situation, impact, and resolution presentation technique
  • Storytelling approach for easy understanding

We have chosen 4 chapters from the book ("Great Catches", "Last Mile Connectivity", "Fun with Risks", and "Feed me a Sandwich") in order to review them together.

Episode 426: How to Ensure Long-Term Project Success (Free)

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Dr. Eleonore Pieper Cornelius Fichtner
Eleonore Pieper and Cornelius Fichtner

Successful projects result in change. However, this transformation usually happens when the original project team is already disbanding, leaving the process largely unmanaged and stakeholders ill-equipped to use the deliverables as they were intended, diminishing the expected project impact and benefits.

In this interview, we explore five strategies that project managers can easily incorporate into their project plans to put in place preventative and mitigation strategies that will lead to improved adoption of project results.

This interview with Eleonore Pieper (LinkedIn Profile) was recorded at the diverse Project Management Institute (PMI)® Global Conference 2018 in Los Angeles, California.

We look at a scalable model of five strategies for change and discuss how to modify plans with specific tasks in the areas of communication, training, organizational design, sponsorship and HR management to ensure successful post-project transformation.

Episode 427: How to Complete Your Projects 50% Faster (Free)

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Doug Knutzen Cornelius Fichtner
Douglas Knutzen and Cornelius Fichtner

What if you had to do your project in (near) half the time as previous projects, or be fired? What if your customer required you to do their project in (near) half the time to which you are accustomed or lose the business?

Hear about the techniques (that can be applied to almost any type of project) that helped to meet these challenges and got the products successfully to market in record time.

This interview with Douglas Knutzen was recorded at the inspirational Project Management Institute (PMI)® Global Conference 2018 in Los Angeles, California.

You'll hear about how to leverage scheduling, execution and team techniques to significantly increase speed on your projects, and (almost more importantly) how to lead project teams in high-pressure situations.

Episode 425: Maximize Your Project's First 21 Days (Free)

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Sara Gallagher Cornelius Fichtner
Sara Gallagher and Cornelius Fichtner

The ink isn't even dry on your charter, but what if the seeds of project destruction have already been sown? The odds are not in our favor.

The Project Management Institute (PMI)® reports that nearly 15% of projects are deemed failures. After years of helping companies "unstick" troubled projects, our guest knows that the first 21 days are critical to success. Learn how you can leverage them to beat the odds!

This interview with Sara Gallagher (LinkedIn Profile) was recorded at the connecting Project Management Institute (PMI)® Global Conference 2018 in Los Angeles, California.

We look at the most common mistakes that project managers make in the first 21 days, how to correct them, and learn about critical but often overlooked objectives that must be achieved early related to project framing and team infrastructure.

Episode 424: Lean-Agile PMO (Free)

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Andy Burns Cornelius Fichtner
Andy Burns and Cornelius Fichtner

Slow PMO?

In today’s “right now” business environment, “hurry up and wait” annual planning cycles won’t do! To be fit for purpose, PMO processes deliver value faster than the competition—continuously, and certainly not just annually. Lean agility delivers this winning velocity! Here's a diet to help lean out an overweight PMO.

Transforming the heritage PMO takes insight, empiricism, and experience.

This interview with Andy Burns (LinkedIn Profile) was recorded at the encouraging Project Management Institute (PMI)® Global Conference 2018 in Los Angeles, California.

The experience shared in this interview should inform those needing to deliver fast—before the competition! We compare and contrast the practices of the heritage PMO and the lean-agile PMO and illustrate a technique to tailor the PMO process.

Episode 422: How NOT to Work 60-Hour Weeks (Free)

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Kim Wasson Cornelius Fichtner
Kim Wasson and Cornelius Fichtner

It's hard to juggle everything on your project. And just a glance at your company's project management methodology can make you despair about getting it all done.

But if we take a page from agile development, adding tools from behavioral psychology to Pomodoro, and incorporating pragmatic prioritization, you’ll be able to build a personalized time management system that fits your own working style. Come out of this interview with a manageable system for yourself and the tools to help your team members manage their own time and priorities.

This interview with Kim Wasson (LinkedIn Profile) was recorded at the exciting Project Management Institute (PMI)® Global Conference 2018 in Los Angeles, California.

In the interview we review the key components of a good time/priority management system, the smorgasbord of tools available, and we discuss how to create a tailored time management system and advise team members on ways to manage their time and priorities.

Oh... also... below is an image of the time management system that got Cornelius so excited during the recording:

Kim Wasson Folder
Using a folder for task management

Episode 420: Discover The Best Tools For Your PMO (Premium)

This episode is reserved for subscribers of the Premium Podcast. Learn how to subscribe to the Premium Podcast to access this interview and transcript...

H. Bandukwala
Hussain Bandukwala, PMO Coach

If you are setting up a PMO for your company, then no matter what industry you are in, having the right PMO tools at our disposal can make a significant difference. And as they relate to the PMO, tools are the moment when you shift your focus from management to administration.

In fact, we project managers and program managers may even find ourselves scrambling around to find not only relevant but also accurate information to update our statuses, while resource managers may have to connect with several people to determine if they efficiently staffed their resources and have sufficient capacity for the upcoming initiatives.

And these are just some some of the reasons why our PMOs need the right tools. But what are the right tools and how do we identify them? And why on earth did we end up using this tool over here which is clearly wrong for our PMO?

All of those questions and also ‘Why are the right tools so important?’ is what we we are going to discuss today with Hussain Bandukwala (LinkedIn Profile).

Episode 419: Setting up a PMO in 100 Days (Free)

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Hussain
Hussain Bandukwala, PMO Coach

Is your company thinking about setting up a PMO and nobody, not even you, have the experience to do it?

That is not a problem.

Our guest today is Hussain Bandukwala (LinkedIn Profile). He is the organizer of the PMO Virtual Summit and PMOs are his passion. He writes and speaks about them. And in one of his articles he says that even if you’ve never done it before you can still set up a PMO in 100 days.

We discuss how realistic this is, what skills a PMO leader needs, the mindset needed to do this in 100 days, and then we’ll take you phase by phase through the process of setting up your very own PMO in 100 days.

PDU Tip

This interview is 44:29 minutes long. This means that you can "legally" only claim 0.50 PDUs for listening to it, because in order to claim 0.75 PDUs the interview must be 45 minutes long. However... if you first listen to the interview and then also read the following article from Hussain about setting up a PMO in 100 days, then you can go ahead and claim 0.75 PDUs!

Click to read the article

Episode 414: How To Make Better Choices For Your Projects (Free)

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Download Project Management Professional (PMP)® training to your pocket:
The PM PrepCast for the PMP Exam

Andy and Cornelius
Andy Kaufmann and Cornelius Fichtner

As leaders of teams and projects, we regularly face choices and decisions that have downstream consequences.

Learn why the familiar pros-and-cons approach seems to make sense—but is profoundly flawed, and how our biases influence the options we consider and the choices we make. No technique can guarantee great decisions every time, but you will leave this session with practical ideas and tools to make better choices for you, your team, and your projects.

This interview with Andy Kaufmann (LinkedIn Profile) was recorded at the invigorating Project Management Institute (PMI)® Global Conference 2017 in Chicago, Illinois.

In the interview, we identify the steps in making better decisions based on a well-researched model that can be applied personally and professionally. We also explain how biases influence decisions and how to address those biases to make better decisions.

We’ll talk about how to execute your projects and grow your project management skills all while setting your business and IT customers up for success. We'll see how organizations without a PMO can be effective by tracking basic metrics, and how key templates in your project management toolbox will help your project managers be effective.

Episode 413: When the Organization thinks they don't need Project Management (Free)

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The PM PrepCast for the PMP Exam

Jen and Cornelius
Jen Pfaff and Cornelius Fichtner

When an organization has a structured PMO, using your project management skills can be easy.

But, what if your organization doesn’t have a PMO or doesn’t even like the rigor of project management? What should an experienced project manager do?

This interview with Jen Pfaff (LinkedIn Profile) was recorded at the dazzling Project Management Institute (PMI)® Global Conference 2017 in Chicago, Illinois. (Trust me... it was 2017 even though I say "2018" in the opening...)

We’ll talk about how to execute your projects and grow your project management skills all while setting your business and IT customers up for success. We'll see how organizations without a PMO can be effective by tracking basic metrics, and how key templates in your project management toolbox will help your project managers be effective.

Episode 412: How to Integrate Risk Management into Agile Projects (Free)

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The Agile PrepCast for the PMI-ACP Exam

Laszlo and Cornelius
Laszlo Retfalvi and Cornelius Fichtner

Agile has gained popularity in part due to its ability to effectively respond to issues as they arise, improve stakeholder satisfaction, and increase focus on value-driven delivery. A major challenge for many project managers is knowing how to effectively plan, identify, and manage risks when using agile approaches. This discussion addresses how to integrate proven risk management techniques with agile approaches to increase the probability of project and organizational success.

This interview with Laszlo Retfalvi (LinkedIn Profile) was recorded at the exciting Project Management Institute (PMI)® Global Conference 2017 in Chicago, Illinois.

We look at how to develop proper project risk management statements required to support agile approaches to project management and learn to apply proven risk management techniques, which every project manager should consider as part of any agile approach.

Episode 411: The Future of Project Management (Free)

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Download Project Management Professional (PMP)® exam prep to your pocket:
The PM PrepCast for the PMP Exam

S. Maye
Stephen Maye, Projectified host

The Project Mangement Institute (PMI)® launched their new podcast "Projectified with PMI®" at their thought-provoking Global Conference 2017 in Chicago, Illinois.

And during the conference I had the opportunity to sit down with Stephen W. Maye (LinkedIn Profile) who is the Projectified host.

We begin by looking at PMI's new podcast itself, but then quickly move on to a number of "futuristic" topics. Stephen has had the opportunity to interview some of the brightest project management thinkers from around the world. Anand Swaminathan, Dr. Michael Chui, and Jacqueline Van Pelt to name just a few. Stephen summarizes their thoughts and ideas for us.

We also discuss what Stephen sees as the number one trend in project management, what this trend means for us project managers, and how digitalization, artificial intelligence and the internet of things will influence the way we manage projects going forward.

You can find Projectified with PMI by visiting http://www.pmi.org/podcast.

Episode 408: How to Write Excellent User Stories (Free)

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The Agile PrepCast for the PMI-ACP Exam

Betsy and Cornelius
Betsy Stockdale and Cornelius Fichtner

In agile, technically anyone can write user stories. Sounds easy, right?

However, many people really do not have a good understanding of how to write high-quality stories or effectively manage the product backlog. In this interview you will learn about the full life cycle of agile requirements, including how to use visual models at each step of the iterative process.

This interview with Betsy Stockdale (LinkedIn Profile) was recorded at the inspiring Project Management Institute (PMI)® Global Conference 2017 in Chicago, Illinois.

We explain the life cycle of agile requirements and how to use visual models to identify epics and user stories, and how to write testable acceptance criteria using a variety of techniques. Those currently working on their PMI-ACP training will find this interview valuable for their general understanding of Agile approaches.

Episode 407: The Agile Practice Guide (Free)

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The Agile PrepCast for the PMI-ACP Exam

Mike G, Jesse F, Cornelius F
Jesse Fewell, Mike Griffiths and Cornelius Fichtner

Work is changing from industrial, routine work to knowledge-oriented work that requires more of an ongoing collaborative endeavor to manage change, complexity, and uncertainty. Learn how project management has evolved to reflect these changes with the publication of the new “Agile Practice Guide,” developed in collaboration with the Agile Alliance.

This interview with Mike Griffiths (LinkedIn Profile) and Jesse Fewell (LinkedIn Profile) was recorded at the splendid Project Management Institute (PMI)® Global Conference 2017 in Chicago, Illinois.

We not only discuss the implications that The Agile Practice guide has on the PMI-ACP exam and your PMI-ACP exam prep, we also examine the core chapters of the new guide and discuss application and adaptation implications. We explore many elements of the guide and learn more about its content and use in a variety of domains.

Episode 403: Advanced Product Quality Planning (APQP) (Free)

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M Ericson
Marygracesoleil Ericson

Advanced product quality planning (or APQP) is a framework of procedures and techniques used to develop products in industry, particularly the automotive industry.

This interview about APQP with Marygracesoleil Ericson (LinkedIn Profile) was recorded one day before the excellent Project Management Institute (PMI)® Global Conference 2017 in Chicago, Illinois.

Marygracesoleil was an attendee of the congress (not a speaker) who contacted me and suggested that we do an interview on a topic relevant to her industry. She is the PMO manager of a car audio equipment manufacturer, leading a team of program managers who build designs and coponents for the audio divisions in the automotive industry. If you have a premium sound system in your car then you might be using their speakers.

For more information about APQP please visit the APQP Wikipedia Page.

Episode 399: Situational Project Management (Free)

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Oliver Lehmann
Oliver F. Lehmann, MSc., PMP

The one thing I really like about project management is how unpredictable my days can sometimes be. I come to the office in the morning with a clear plan of what we are going to do today, and then something happens.

Maybe something breaks, a critical resource is unexpectedly not available today, or -- even more normal -- the customer wants a change and he wants it now. I love this challenge, because as a project manager I now have to re-evaluate the situation and change my plans accordingly. That is situational project management.

However, there's more to situational project management than just responding with a knee-jerk reaction. These times demand situational awareness, skill and finesse from us project managers.

And so I’m very happy to welcome Oliver Lehmann (www.oliverlehmann.com -- www.linkedin.com/in/oliverlehmann/) who literally wrote the book on this topic. The book is called Situational Project Management the dynamics of success and failure.

PDU Tip

Most of this interview is on technical aspects, but a little over 15 minutes are on leadership topics. That is why you can claim 0.50 'technical' and 0.25 'leadership' PDUs.

Episode 397: Lessons Learned Management Techniques (Free)

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For your Project Management Professional (PMP)® Exam
PMP Exam Simulator

Elizabeth Harrin
Elizabeth Harrin, FAPM

There is no doubt in my mind that you have heard the term lessons learned before.

It is mentioned extensively throughout A Guide to the Project Management Body of Knowledge, (PMBOK® Guide), I teach it as part of my PMP training lessons and my favorite search engine gives me over 51,000 results for the search term “lessons learned in project management”. In fact, as an experienced project manager you have probably participated or even chaired one or two lessons learned meetings yourself on your own projects.

But let’s consider the bigger picture around lessons learned. What process do we follow? What management techniques are there for lessons learned? Are all documented lessons learned equally valuable?

These questions need answers. And so I’m happy to welcome Elizabeth Harrin (www.girlsguidetopm.com -- www.linkedin.com/in/elizabethharrin/ - ) who has the answers for us!

Episode 396: More Projects Are Using Agile Than Ever (Free)

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For your PMI Agile Certified Practitioner (PMI-ACP)® Exam
Agile PrepCast for PMI-ACP Exam Prep

Joseph Flahiff
Joseph Flahiff, PMP, PMI-ACP

Are you using an adaptive life cycle to manage your projects? You know, something that falls under the general umbrella of Agile like Scrum, XP, Kanban or DSDM?

And if your answer to this question is yes, then think about when exactly you started using these approaches, because that date says a lot about you and your organization. If you started 20 or more years ago then you can consider yourself to be an innovator, but if you started just recently you are a laggard. (And just in case you are wondering, I would put myself in the middle with what is called the "early majority".)

But no matter when you started your journey into Agile it might be interesting to know how many of us out there are actually using Agile on our projects. And according to Joseph Flahiff (www.whitewaterprojects.com -- www.linkedin.com/in/josephflahiff) there are more than you would think.

How many more? He doesn’t have an exact number, but then again nobody knows how many waterfall-based projects there are either. However, studies done on this subject and a number of other indicators lead him to believe that Agile is now the new normal. The number of Agile projects is massive, which is just one more reason to also get started with your PMI-ACP Exam Prep

PDU Tip

This interview is 28:59 minutes long. This means that you can "legally" only claim 0.25 PDUs for listening to it, because in order to claim 0.50 PDUs the interview must be 30 minutes long. However... if you first listen to the interview and then also read the article on which it is based, then you can go ahead and claim 0.50 PDUs!

Click to read the article

Episode 392: Face it. Your Project Requirements are Poorly Written! (Free)

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The PM PrepCast for the PMP Exam

Jordan Kyriakidis
Jordan Kyriakidis, CEO of QRA Corp

My goal of having these show notes on the website is to give a quick and concise introduction of the podcast topic and to tell you what you can expect to learn from it. Sometimes I am right on point and sometimes I’m a little more vague.

And tomorrow, when you are back at the office working on your project requirements your goal will be to correctly and succinctly describe the requirements for that project your company is going to launch. The big difference here is that your descriptions have to be 100% on point. You cannot afford to be vague, because requirements that can be misinterpreted is a sure-fire way to doom your project. So what can you do to improve your requirements?

The problem of poorly written, ambiguous, and inconsistent requirements is something that Jordan Kyriakidis (https://www.linkedin.com/in/jordankyriakidis/) has thought about a lot. And his answer to this problem is not only a list of “21 Top Tips for Writing an Exceptionally Clear Requirements Document” (https://qracorp.com/write-clear-requirements-document/) but also to use computing power. Yes, there is actually a software that will scan your requirements document and tell you what's wrong with it.

But we’re not going to talk about the software much, because that would be pretty boring here on an audio podcast. Instead, Jordan and I look at the root causes of poorly written requirements and then we introduce you to the most important 6 out his 21 tips. In that way you can start using your brain power to write better requirements.

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