Episode 537: Why Your PMO Isn’t Delivering

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Episode Summary

The most dangerous issue facing a Project Management Office (PMO) is not sudden collapse but a gradual decline in relevance and impact. In this conversation, Mel Bost, author of Understanding Project Practices and Processes, shares his insights from Chapter Four of the book, which focuses on PMOs and project performance. He explains why PMOs often fail to deliver consistent value, even when they are not technically “broken.” He highlights overlooked factors, from alignment with organizational strategy to a lack of meaningful performance measures, that contribute to slow underperformance. The discussion underscores that without proactive adjustments, a PMO can continue to operate while its value to the business quietly diminishes.

Mel provides practical perspectives on how PMOs can regain their role as enablers of project success. He emphasizes the importance of clear objectives, measurable outcomes, and integration with business strategy. Along the way, he addresses common misconceptions about PMO responsibilities and why focusing solely on templates and governance often misses the bigger picture. The exchange offers listeners actionable insights that can help strengthen PMO effectiveness and ensure that it does not drift into irrelevance.

The conversation is not about blaming the PMO or leadership but about recognizing the early signs of decline. As Mel notes, PMOs need to constantly demonstrate the value they bring to project delivery and organizational performance. Project managers, executives, and PMO leaders will all find guidance in this discussion on how to identify problems early and act before they become entrenched. If your PMO feels like it is “there but not quite delivering,” this episode provides the context and tools to course-correct.

In This Episode, You Will Learn:

• Why slow decline is more dangerous for a PMO than outright failure.
• How alignment with business strategy determines long-term PMO success.
• What Chapter Four of Mel Bost’s book reveals about PMO performance.
• Common misconceptions about PMO responsibilities that limit value delivery.
• Steps PMO leaders can take to reverse underperformance.

Resources Mentioned

• Understanding Project Practices and Processes - Mel Bost’s book, featuring Chapter Four on PMOs and project performance.
• Project Management Lessons Learned - Mel Bost’s continuous process improvement framework.

Quotes from This Episode

• "The most dangerous PMO problem isn’t failure. It is slow, unnoticed decline." - Cornelius Fichtner
• "If a PMO doesn’t align with business strategy, it cannot sustain value." - Mel Bost
• "Templates alone don’t deliver results. It is the way practices are applied that matters." - Mel Bost

Connect with Mel Bost

• LinkedIn: https://www.linkedin.com/in/mel-bost-2ba5257/

Time-Stamped Show Notes

• [00:00] - Opening remarks and introduction to the episode.
• [00:56] - Introduction of Mel Bost’s book and focus on Chapter Four on PMOs.
• [01:34] - Defining PMO execution and how organizations interpret it.
• [05:03] - PMO behaviors, practices, and procedures that influence performance.
• [06:18] - Case study: Post-merger PMO story highlighting challenges and lessons learned.
• [10:09] - Alignment problems and why linking PMOs to business strategy is critical.
• [14:34] - Examples of alignment issues and their impact on project outcomes.
• [20:38] - Discussion around the conclusion “it depends” when evaluating PMO effectiveness.
• [32:17] - Final structured points summarizing PMO challenges and solutions.
• [37:42] - Closing thoughts and wrap-up of the conversation.

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